Definitions

1. The following notations are used for showing the type of personal data processed in our Apps:
U: (User) → Processing of User’s data;
C: (Customer) → Processing of Customer’s data;
O: (Other) → Processing of someone else’s data or processing U/C data under certain conditions.

The difference between U and C: a company may have 1000 employees but introduce two specific persons as its contact persons with us. Access to the personal data of those 2 specific people is shown by C while access to the personal data of all 1000 employees is shown by U.

2. The following letters in parentheses are used for showing the way of personal data processing:
A: Access (but not used)
A+: Access used
S: Stored

These categories are inclusive, so only one category must be listed in the table below (S contains A+, and A+ contains A). You may find additional explanations in the dedicated column of the table below.

3. Please note that when a User or a Customer contacts our Help Center regarding any of our Apps, such data as name, email address and any other personal data provided this way are stored in our support portal.

4. All capitalized terms not defined herein shall have the meanings ascribed to them in the Terms of Service.

Table

App Personal data Explanation
Checklist Free for Jira U → IP address(S)¹,
User Content entered into the App(S)²,
name (A+)³
¹IP of the HTTP requests are stored in our logs;
²User Content entered into the App is stored in our data storage and backups;
³Display name of the User is fetched from Jira in the User’s browser and displayed (as long as Jira permissions allow the User to see the display name);
Checklist Pro for Jira U → IP address (S)¹, User Content entered into the App(S)², name (A+)³
C → name(S)⁴, email address(S)⁴, phone number(S)⁴, address(S)⁴
¹IP of the HTTP requests are stored in our logs;
²User Content entered into the App is stored in our data storage and backups;
³Display name of the User is fetched from Jira in the User’s browser and displayed (as long as Jira permissions allow the User to see the display name);
⁴Applies to the people introduced by a Customer as contact persons (technical or billing). This data is stored in our CRM system, is not mandatory and depends on its provision by the Customer;
Checklist Enterprise for Jira U → IP address (S)¹, User Content entered into the App(S)², name (A+)³
O → name(S)⁴, email address(S)⁴, User Content entered into the in-app dialogue⁴
C → name(S)⁵, email address(S)⁵, phone number(S)⁵, address(S)⁵
¹IP of the HTTP requests are stored in our logs;
²User Content entered into the App is stored in our data storage and backups;
³Display name of the User is fetched from Jira in the User’s browser and displayed (as long as Jira permissions allow the User to see the display name);
⁴Applies only to the User who contacts our customer support through the in-app dialogue and leaves additional optional data;
⁵Applies to the people introduced by a Customer as contact persons (technical or billing). This data is stored in our CRM system, is not mandatory and depends on its provision by the Customer;
Checklist for MS Teams U → IP address(S)¹, User Content entered into the App(S)², name (A+)³, username (A+)⁴, email address (A)⁵
¹IP of the HTTP requests are stored in our logs;
²User Content entered into the App is stored in our data storage and backups;
³We use this access to display the last User who has toggled a checklist item;
⁴We have access to the User’s username. This is the username they use to log into their Microsoft Teams account;
⁵We have access to the User's email address but are not using it. The access is needed to enable single sign-on with Microsoft Teams. The benefit for the User is that they don't need to enter another username and password to log into the App;
Checklist for Jira (Server) C → name(S)¹, email address(S)¹, phone number(S)¹, address(S)¹ ¹Applies to the people introduced by a Customer as contact persons (technical or billing). This data is stored in our CRM system, is not mandatory and depends on its provision by the Customer;
Checklist for Jira (Data Center) C → name(S)¹, email address(S)¹, phone number(S)¹, address(S)¹ ¹Applies to the people introduced by a Customer as contact persons (technical or billing). This data is stored in our CRM system, is not mandatory and depends on its provision by the Customer;
Clockwork Free for Jira U → IP address (S)¹, User Content entered into the App(S)², name (A)³;
O → User Content entered into the in-app dialogue(S)⁴, name(S)⁴ ⁵ ⁶, email address(S)⁴ ⁵ ⁶ ⁷
¹IP of the HTTP requests are stored in our logs;
²User Content entered into the App is stored in our data storage and backups;
³We have access to the name of all Users of the App;
⁴Applies only to the User who contacts our customer support through the in-app dialogue and leaves additional optional data;
⁵Applies only to the User selected by their Manager to notify to log work;
⁶Applies only to the User who optionally provides this information in our surveys;
⁷We save User’s email address for sending optional onboarding emails;
Clockwork Pro for Jira U → IP address (S)¹, User Content entered into the App(S)², name (A)³;
O → User Content entered into the in-app dialogue(S)⁴, name(S)⁴ ⁵ ⁶, email address(S)⁴ ⁵ ⁶ ⁷
C → name(S)⁸, email address(S)⁸, phone number(S)⁸, address(S)⁸
¹IP of the HTTP requests are stored in our logs;
²User Content entered into the App is stored in our data storage and backups;
³We have access to the name of all Users of the App;
⁴Applies only to the User who contacts our customer support through the in-app dialogue and leaves additional optional data;
⁵Applies only to the User selected by their Manager to notify to log work;
⁶Applies only to the User who optionally provides this information in our surveys;
⁷We save User’s email address for sending optional onboarding emails;
⁸Applies to the people introduced by a Customer as contact persons (technical or billing). This data is stored in our CRM system, is not mandatory and depends on its provision by the Customer;
Clockwork for monday.com U → IP address(S)¹, User Content entered into the App(S)², name(A+)³, email address(A)⁴ ¹IP of the HTTP requests are stored in our logs;
²User Content entered into the App is stored in our data storage and backups;
³We have access to the name of all Users of the App;
⁴We have access to the email addresses of all Users of the App, but are not using it;
Acceptance Criteria for Jira U → IP address(S)¹, User Content entered into the App(S)², name(A+)³ ¹IP of the HTTP requests are stored in our logs;
²User Content entered into the App is stored in our data storage and backups;
³Display name of the User is fetched from Jira in the User’s browser and displayed (as long as Jira permissions allow the User to see the display name);
Epics Map for Jira U → IP address (S)¹ ¹IP of the HTTP requests are stored in our logs.